We are seeking a detail-oriented Administrative Assistant with experience in procurement, purchasing, and accounting support to join our growing marine engineering company. This role is ideal for someone who enjoys coordinating with suppliers, managing purchasing activities, and supporting day-to-day operations in a fast-paced environment.
This is an excellent opportunity to develop professionally within a dynamic and expanding company.
Key Responsibilities:
1. Procurement & Purchasing
Source machine parts and industrial components from domestic and international suppliers
Prepare, issue, and manage Requests for Quotation (RFQs)
Create, process, and track Quotations and Purchase Orders (POs)
Follow up with suppliers to obtain quotations, confirm deliveries, and resolve order issues
Issue invoices
Maintain supplier pricing and procurement records
Coordinate purchasing activities to ensure timely delivery of parts
Communicate with customers and suppliers regarding order status and procurement updates
2. Accounting & QuickBooks/Sage
Process customer and supplier invoices using QuickBooks/Sage Accounting
Support Accounts Payable (AP) and Accounts Receivable (AR)
Enter financial transactions and maintain accurate accounting records
Assist with payment tracking, reconciliations, and reporting
Maintain purchasing and accounting documentation
3.Shipping & Logistics
Arrange domestic and international shipments
Prepare shipping documentation and customs paperwork
Coordinate packing and freight with carriers
Track shipments and communicate delivery updates to customers
4.Administrative Support
Prepare correspondence, reports, quotations, invoices, and other business documents
Manage incoming emails, mail, and telephone inquiries
Maintain electronic and paper filing systems
Order office supplies and maintain inventory
Record meeting minutes and assist with general office administration
Support office procedures and operational documentation
Qualifications:
Experience in procurement, purchasing, supply chain, or operations coordination
Experience using QuickBooks/Sage Accounting (preferred)
Understanding of Accounts Payable and Accounts Receivable processes
Strong organizational and multitasking skills
Excellent attention to detail
Ability to prioritize multiple deadlines in a fast-paced environment
Strong communication and customer service skills
Proficient in Microsoft Office (Excel, Outlook, Word)
Ability to work independently while collaborating with a small team
Experience with international purchasing or logistics is an asset
Typing speed of 50 WPM or higher is preferred
Valid Class 5 Driver's Licence is an asset
Requirements:
Must be a Permanent Resident or Canadian Citizen
Compensation:
$23/hour during probation
$25/hour after successful completion of probation
About Us:
We are a Canadian marine engineering company specializing in the supply of industrial engine parts and technical solutions to marine and industrial customers worldwide.
Websites:
www.impeg.com
www.mechtronics.ca
www.governorcontrol.com
Job Type: Full-time, Permanent
Benefits:
Extended health care
On-site parking
Education:
Secondary School (preferred)
Work Location: In person
PLEASE SEND YOUR RESUME TO rieko.kudo@impeg.com
We do not provide work visa sponsorship. Only candidates selected to proceed to the next stage of the recruitment process will be contacted.
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