We are looking for a receptionist to warmly welcome our clients, set the tone for the clients’ experience and to keep the office running smoothly. The primary responsibility will be to ensure our clients receive a friendly and positive experience. The person will be responsible for processing client deliverables and work flow management along with a variety of other administrative duties to ensure efficient operations of the firm and the upkeep of the office. (1 year contract, covering maternity leave)

Job Duties

• Serving visitors and clients by greeting, welcoming, directing and announcing them appropriately
• Tracking client information and work in process
• Printing, collating and delivering personal and corporate tax information
• Creating invoices and tracking receivables; managing payables
• Producing reports, letters and presentations
• Answer, screen and forward any incoming calls while providing basic information to clients
• Assisting in corresponding with Canada Revenue Agency
• Photocopying, scanning and faxing
• Receiving and sorting daily mail and liaising with couriers
• Ensuring operation of office equipment, office supplies and various administrative projects as needed.

Requirements

• Excellent organizational skills
• Strong typing and word processing skills (word and excel)
• Good verbal and written English communication
• Strong Japanese language skills (written Japanese not required but an asset)
• Able to work independently
• The ability to multi-task and balance multiple priorities simultaneously
• Direct work experience as a receptionist is an asset but not required.


Please email your resume to jay@teranishiandassociates.com
We are accepting resumes until June 30th 2021 and will only respond to qualified candidates.