Position: Office Assistant

The Office Assistant is responsible for receiving guests to the Centre and responding to enquiries over the phone and internet. The Office Assistant is also responsible for clerical and administrative tasks in support of the smooth and effective operations of the Centre, in particular the rentals and programs activities. The Office Assistant serves as an ambassador of goodwill to all who enter the facility.
The qualified individual will be fluent in English and have at minimum conversational Japanese, and be familiar with the Japanese Canadian community. The candidate will enjoy working in a fast-paced, creative environment with a small but dedicated team, all working toward the common goal of fostering development in the Nikkei and greater communities.

RESPONSIBILITIES
• Clerical: receives, answers and directs phone, email and in-person inquiries and mail, and processes outgoing mail.
• Finances: maintains petty cash, receives and records payments, prepares and makes bank deposits.
• Membership / Volunteers: maintains the membership and volunteer database and lists, coordinates mailouts.
• Administration: provides administrative support to other staff within the organization.
• Communications: corresponds with media in Japanese and English
• Facility: communicates with service providers and orders and maintains inventory of supplies.
• Human Resources: oversees office volunteer recruitment, training and supervision.

QUALIFICATIONS
• At a minimum, completion of Grade 12
• Two or more years of office experience, including using MS Office and Access programs. Website experience a plus.
• High degree of interpersonal relations skills and capable of relating to a variety of people and personalities. Must have a diplomatic manner under all circumstances.
• Fluency in both English and Japanese speaking and writing.
• Good time management skills.
• A collaborative (we) team player.

Working Conditions:
Shared office, casual working environment, collaborative approach, PC platform.
This is a full-time position, Tuesday-Saturday, 9:30am-5:00pm.

TO APPLY:
Email cover letter and CV to hr@nikkeiplace.org. Position available immediately.
We thank you for your application, but only candidates selected for an interview will be contacted.